Office 2016 has landed! Are you ready? We’ve put together this handy cheat sheet to help guide through what’s new in the latest version of the Office suite:
Simplified Sharing: Word, PowerPoint and Excel
Sharing has been made far easier in the 2016 versions of Word, PowerPoint, and Excel. To share a document, you just click the Share button in the Ribbon. This allows you to see who has access to the document and who is working in it at the same time. You can also individual authoring permissions for any document you own.
Co-Authoring: Word and PowerPoint
In Word and PowerPoint 2016 you can now work with others simultaneously on a document regardless of the device you’re using. Just invite someone to edit with you and you’ll see each other’s changes as soon as they’re made. You can even chat with them instantly using Skype for Business.
Real-Time Typing: Word
When you collaborate with others in a Word document, you can now see where they are working and view their edits as they happen.
Fresh Chart Types: Excel
The charts in Excel where getting boring! Microsoft has added a six new charts to Excel that should help users to do a better job when it comes to visualising financial or hierarchical data. With names like Treemap, Waterfall, Pareto, Histogram, Box and Whisker, and Sunburst, who could be jaded?
Modern Attachments: Outlook
With Outlook 2016 you can easily attach documents you most recently worked on to your emails from the Insert tab. When you attach files from OneDrive, OneDrive for Business or SharePoint, you can also give recipients edit permissions so you can collaborate easily on one copy of a document.
Mail Triage: Outlook
This is a life-saver for anyone who gets inundated with emails every day. The new Clutter feature in Outlook 2016 learns how you prioritise your mail and then puts low priority messages in a separate folder. You still get a daily summary so you don’t miss anything.
Improved Version History: Word, PowerPoint and Excel
With the improved version history in Office 2016, you can refer back to previous snapshots and earlier drafts of Word, PowerPoint and Excel documents during the editing process as you collaborate with others.
One-Click Forecasting: Excel
You can now create forecast charts based on historical data and predict future trends with one click. This new capability uses the industry standard Exponential Smoothing (ETS) algorithm to give you reliable forecasting data.
More Flexible Timelines: Project
In Project 2016 you can now create multiple timelines. This means you can illustrate different phases or categories of work, as well as set the start and end dates for each timeline separately, to paint a clearer overall picture of the work involved.
Tell Me: Word, PowerPoint, Excel, Outlook, Project, Visio and Access
Do things faster in Office 2016 with the Tell Me function. Just type what you want to do in your own words, and Tell Me will guide you through the process and offer additional help resources.
Smart Lookup: Word, PowerPoint, Excel, and Outlook
With Smart Lookup you can fact-check or explore terms right in your documents, using Bing. Just highlight a term in your document and Smart Lookup will bring in search results from the web right into your document.
Office 2016 comes with full Skype Integration so you can check in and collaborate with someone using instant messaging, voice, video, or screen sharing. You can also join online meetings while on the go using the Skype for Business mobile app.
Cross-Platform, Cross-Device: Word, PowerPoint, Excel, OneNote, and Outlook
With Office 2016 you can view and edit your documents across Windows, Android and Apple devices with a consistent look and familiar user experience across your devices.
Pick your favourite theme for the entire Office 2016 suite. The Dark Gray theme offers a high contrast look and feel that’s easy on the eyes, while Colorful theme has a modern and fresh look. Or get the traditional Office look with the White theme.
If you want to get up to speed with Office 2016, we have an extensive range of courses available covering the newest versions of Word, Excel, Outlook, Access and PowerPoint. Find an upcoming Office 2016 course here.